Top 16 Phrases for Closing an Email

Closing an email with a strong and professional statement is essential to leave a lasting impression and conclude your message on a positive note. It sets the tone for the overall impression of your communication. Here are the top 16 phrases for closing an email, carefully crafted to help you choose the perfect closing lines that align with your intention and maintain a respectful tone in your correspondence.

Expressing Appreciation:

Good email closing lines that express appreciation should be sincere, concise, and specific. It should convey gratitude for the recipient’s help, support, or time, reflecting genuine appreciation. A well-crafted appreciative closing sentence leaves a positive impression and strengthens professional relationships.

  • With Appreciation: Express your gratitude and acknowledge the recipient’s time and effort.
  • Thank You: Show your appreciation for the recipient’s assistance or consideration.
  • Many Thanks: Convey your gratitude in a friendly and polite manner.
  • I’m grateful for your support: Express your thankfulness for the recipient’s support or help.

Conveying Well Wishes:

Good email closing salutations that convey well wishes should be warm, friendly, and genuine. It should reflect a sincere desire for the recipient’s success, happiness, or well-being. A thoughtful, well-wishes closing leaves a lasting impression and nurtures professional relationships.

  • Best Regards: A classic and formal way to bid farewell.
  • Warm Regards: A friendly and warm closing that shows sincerity.
  • Kind Regards: A polite and respectful ending for professional emails.
  • Wishing you all the best: Offer good wishes to the recipient for their future endeavors.

Inviting Further Communication:

A good closing for emails that invites further communication should be proactive, welcoming, and encouraging. It should express eagerness to continue the conversation or receive a response. A proper email closing invites the recipient for further communication, encourages active participation, and strengthens professional connections.

  • I look forward to hearing from you: Express your eagerness to receive a response or continue the conversation.
  • Please feel free to contact me: Encourage the recipient to reach out if they have any further questions or concerns.
  • Let’s discuss this further: Propose a future discussion or meeting to delve deeper into the subject matter.
  • Please confirm the details: Asks the recipient to respond to the email directly.

Formal Endings for Business Emails:

Good professional email closings encompass several key elements. Maintaining professionalism is vital by choosing a formal email closing that aligns with the nature of the business relationship, leaving a positive and lasting impression.

  • Yours truly: A formal and polite closing often used in professional or business-related emails.
  • Cordially: Convey a sense of warmth and professionalism simultaneously.
  • Respectfully yours: A respectful and formal ending for official or serious communications.
  • Thank you for your attention to this matter: Acknowledge the recipient’s attention and consideration.


Remember, the choice of email closing phrases should align with the tone and purpose of your email. Whether you are expressing gratitude, wishing well, or inviting further communication, ensure that your closing of an email reflects your professionalism and leaves a positive impression.

Experiment with different closing phrases to find the ones that resonate with you and suit your communication style. Ultimately, the goal is wrapping up your email or closing the call in a manner that leaves the recipient with a favorable impression and encourages a continued or positive response.