How To Guide On Adding Signature To Email

Adding signature to email offers a professional and convenient means of sharing vital contact information while leaving a lasting impression on your recipients. An effectively crafted email signature serves to establish your identity, bolster personal branding, and facilitate quick access to your contact details. This guide will walk you through the process of how to add signature to emails.

Step 1: Open your email client

First, launch your preferred email client or webmail service. Popular email clients include Microsoft Outlook, Apple Mail, Gmail. Ensure that you are logged in to the email account where you want to learn how to add a signature in email.

Step 2: Locate the settings or options menu

Next, find the settings or options menu in your email client. This may be labeled differently depending on the client you are using. Look for terms like “Settings,” “Preferences,” or an icon resembling a gear or a cogwheel. Click on this menu to access your email settings.

Step 3: Find the signature settings

Within the settings menu, locate the signature settings. It is usually placed under the “General” or “Composing” section. Look for a tab or link specifically labeled “Signature” or “Signatures” and click “New”, a text box will open.

Step 4: Include your contact information

Within the signature editor, incorporate your contact information. To determine what to add in an email signature, refer to guidelines on how to add name and title to Gmail, in addition to specifying your position and company details. Optionally, you may include additional particulars such as your website URL, social media profiles, or a professional slogan. Ensuring the accuracy and currency of the information you provide is essential. Additionally, explore email signature add ons for further customization options.

Step 5: Customize the appearance

Numerous email clients provide customization features for tailoring the appearance of your signature. You can modify the text formatting by adjusting the font, size, color, or style. Certain clients even permit the inclusion of images or logos within your signature, and you can explore methods for how to add a quote to your email signature. Nonetheless, it is advisable to maintain a simple and professional aesthetic for your signature.

Step 6: Set the signature as default

Once you have created and personalized your signature, you can proceed to designate it as your default signature. By doing so, you ensure that the signature will automatically be appended to all your outgoing emails. Additionally, if you want to customize your email further, look into how to add a footer to your email.

Step 7: Test your signature

Before finalizing the process, send a test email to yourself or a colleague to ensure that the email add signature has been done correctly. Check if all the elements are aligned and if any links included in the signature are working as intended.

Step 8: Save your changes

Once you have finalized your signature and are content with its appearance, make sure to save the changes within your email client’s settings. By doing so, you guarantee that your signature will be consistently included in all outgoing emails.

Step 9: Edit or update your signature as needed

Remember that you can always go back to the settings menu to edit or update your signature. This is particularly useful if your contact information changes or if you want to refresh the design of your signature or find other corporate email address examples to follow.


By adhering to the outlined steps, you can effortlessly acquire the skill of how to add a signature to emails. A meticulously designed signature will elevate your professional image, furnish crucial contact information, and augment your emails’ informative and aesthetic aspects.