Simple Tips for Creating Better Corporate Email Signature

A well-designed corporate email signature can leave a lasting impression on recipients and enhance your professional image. It serves as a virtual business card, providing essential contact information and conveying important details about your role within the company. To help you create a better corporate email signature template, here are some simple tips to consider.

Keep it concise

A cluttered email signature can be overwhelming. A corporate signature should stick to the essentials, including your full name, job title, company name, and contact information, over four lines. Avoid including unnecessary details that might distract from the key information.

Use a professional font and format

Choose a clean and legible font that aligns with your company’s branding guidelines. Opt for a font size that is easily readable on different devices, usually 10pt or 12pt. Use appropriate formatting, such as bold or italics, to highlight important details like your name or job title.

Include contact information

Provide relevant contact details in your signature, such as your office phone number, mobile number, and email address. If appropriate, include links to your professional social media profiles, like LinkedIn. However, avoid overcrowding your signature with excessive links.

Add your company logo

Including your company logo in your email signature adds a touch of professionalism and reinforces your brand. Ensure the logo is properly resized to maintain a balanced look within the corporate email signature design.

Add relevant certifications or accolades

You can bolster your credibility and effectively showcase your expertise in your field by including your professional certifications, awards, and accolades in your email signature. Whether it’s a prestigious industry certification, a recognized award, or a notable accolade, incorporating these distinctions into your email signature can leave a lasting impression and establish your reputation as a highly competent and accomplished professional.

Mobile-friendly design

With the increasing use of mobile devices, optimizing your email signature for mobile screens is crucial. Keep the design simple, avoid excessive use of images, and ensure that all elements are appropriately sized for easy viewing on smaller screens.

Update contact details regularly

Outdated information can lead to missed opportunities or miscommunication, so reviewing your signature and making the necessary changes regularly is essential. By promptly updating your email signature, you demonstrate professionalism and help recipients reach you without confusion or delay.

Maintain consistency

Encourage consistency across the organization by using standardized email signatures for all employees. This helps promote a cohesive brand image and makes it easier for recipients to identify and recognize your company’s communications.

Test across different email clients

Test your email signature across various email clients and devices to ensure it displays correctly. Different email clients may handle formatting and images differently, so checking how your corporate signature appears in popular clients like Gmail, Outlook, and Apple Mail is important.


Remember, your corporate signature is an opportunity to make a positive impression and enhance professional communication. Following these simple tips can create a better corporate email signature that reflects professionalism and helps build strong connections with your recipients.