Top Tips On How To Start An Email

Crafting the perfect ways to start an email greeting requires careful consideration, particularly when it comes to the opening lines. How do you start an email that sets the tone for the entire conversation, which can greatly influence the recipient’s response? Whether you’re reaching out to a potential client, colleague, or friend, here are some top tips on how to start an email effectively.

Use a warm and friendly tone

Start an email with a warm and friendly tone to foster a positive connection with the recipient. The best way to start an email is with a friendly greeting like “I hope you’re doing well” or “I trust everything is going great for you” can help establish a favorable impression from the start.

Mention a common point of reference

If you have a shared connection or recently met the recipient, it can be helpful to mention it in the email starters. For example, start email with “It was a pleasure meeting you at the conference last week” or “Our mutual acquaintance, Jane Doe, suggested I reach out to you.”

Express gratitude or appreciation

Starting an email by expressing gratitude or appreciation can immediately create a positive atmosphere. For instance, “Thank you for taking the time to speak with me yesterday” or “I wanted to express my appreciation for your support on the recent project” is how to start a professional email greeting.

Be Concise

When you’re thinking about how to start an email greeting, it’s important to make it concise and straightforward. Clearly stating the purpose of your email from the start helps the recipient understand what you’re looking for or what topic you’d like to discuss. For example, you could say something like, “I wanted to talk to you about the upcoming marketing campaign” or “I have a proposal I’d really appreciate your input on”, it’s important to make it concise and straightforward.

Personalize when possible

Whenever appropriate, personalize the opening lines when you start emails to show that you’ve taken the time to tailor the email to the recipient. Mentioning their recent achievements, referring to a shared interest, or acknowledging their expertise can help establish a personal connection.

Keep it professional

While it’s important to start email in a friendly way, it’s equally crucial to maintain a professional tone, especially in formal or business-related emails. Avoid using slang, abbreviations, or overly casual language that may undermine your professionalism.

Pay attention to cultural considerations

If you’re communicating with someone from a different culture, be mindful of their cultural norms and adjust your email accordingly. Research their customs to ensure you know how to start a email respectfully and appropriately.


Remember, the opening lines of an email start are crucial in capturing the recipient’s attention and setting the tone for the entire conversation. By following these top tips, you have some of the best ways to start an email on the right foot and increase the chances of a positive response.