Professional Email Examples

Professional email endings play a crucial role in leaving a lasting impression on the recipient. They provide an opportunity to express gratitude, establish a professional tone, and create a sense of closure. This article will discuss the importance of email endings and provide examples of effective and appropriate endings for various professional scenarios.

Email closure lines serve as a courteous way to conclude your message while leaving a positive impression. They can vary depending on the nature of your email and the relationship with the recipient. Here are some examples of professional email endings.

Begin with a Polite Greeting

While the ending is the focus here, you should also open your email with a professional greeting, such as “Dear Mr. Smith” or “Hello, Dr. Johnson.” Use the appropriate salutations based on your relationship with the recipient.

Maintain a Professional Tone

Keep your language and tone professional and respectful throughout the email. Avoid using slang, jargon, or overly casual language. Use complete sentences and proper grammar to convey your message effectively. The tone of the email will dictate the lines you use at the end of email.

Use a Professional Email Signature

Include a professional signature when you’re ending an email that provides your full name, job title, contact information, and any relevant social media handles or website links. This adds credibility to your email.

End with a Polite Closing

Use a formal closing in your email endings, such as “Sincerely,” “Best regards,” or “Thank you.” Common ways to end an email include signing off with your full name and contact information, so the recipient can easily reach you if needed.

Email Ending Examples

Here are a few examples of the best way to end an email in different situations.

Formal Business Emails

When writing to a colleague, client, or someone you have a formal relationship with, it is best to use professional email endings such as:

  • “Sincerely”
  • “Best regards”
  • “Yours faithfully” (when you do not know the recipient’s name)
  • “Respectfully yours” (more formal and reserved for more formal correspondence)

Business Emails to Colleagues

When emailing a colleague, you can adopt a slightly more casual tone while maintaining professionalism, these are all example of email endings formal:

  • “Best wishes”
  • “Warm regards”
  • “Thank you” (for appreciation or assistance)

Informal Business Emails

For less formal business emails, such as those sent to coworkers or acquaintances you have established a rapport with, you can use more relaxed and friendly ending email example:

  • “Cheers”
  • “Thanks again”
  • “Take care”

Thank You Emails

When sending a thank you email, it’s important to express gratitude and appreciation sincerely when ending email:

  • “Many thanks”
  • “Gratefully”
  • “With appreciation”

Follow-Up Emails

When following up on a previous conversation or request, use email endings that express a polite but persistent tone ending email with regards:

  • “Looking forward to hearing from you”
  • “Eagerly awaiting your response”
  • “Please let me know if you require any further information”


Remember, a professional email aims to communicate clearly, concisely, and respectfully. By following these tips, you can enhance your professional communication skills and build strong connections with colleagues, clients, and partners by choosing the best ways to end a email.